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Submitting Your Event to the Travel Portland Events Calendar

Updated June 17, 2025

Travel Portland uses a platform called Cruncho Events to manage our events calendar. This system helps event organizers publish individual, recurring and multi-day events, and offers a host of additional features, including the ability to attach photos and video.

Before you submit your event, take a moment to review our event submission guidelines. To maximize attendance at your event, we strongly recommend submitting it to the calendar at least 30 days in advance. Events submitted less than 7 days in advance will not be considered.

In order to submit an event, you will need to create an account. Once signed in, you will be taken to our events submission form. For step-by-step instructions on how to use this form, check out our Event Submission Help Guide .

After you submit your event, you’ll see a confirmation message in the event system. Following a review period — normally 3–5 business days — you’ll receive a follow-up email from events@mg.cruncho.com letting you know whether your event was approved or denied. (If it’s denied, we’ll share the reason it didn’t meet our criteria.)

Submit Your Event

Note that Travel Portland adopted this events publishing platform on June 2, 2025. If you were familiar with our old system and have questions or need guidance on this change, we can help. For step-by-step instructions, check out our Event Submission Help Guide.

Finding Your Approved Event

Once approved, your event will appear on the Travel Portland events calendar. There are two ways to find your event:

Use the events page’s search function.
- Go to our events page and find the search bar at the top.
- In the “What” field, enter your event’s category. (If you’re unsure what category was assigned to your event, just select “All Event Types.”)
- In the “When” field, enter the event date(s).
- Your event will appear in the search results once it’s live. If your event is a Tour or Exhibition, be sure to check the special sections dedicated to those categories.
For a more advanced option, use your Event ID.
- In the events publishing system, go to the “Edit” view of your event.
- Look at the URL in your browser and find the number at the end — this is your Event ID (for example, https://travelportland.eventmanager.cruncho.co/edit-event/12345678910).
- Copy that number and paste it at the end of this link:
  - https://www.travelportland.com/event/
  - (Using the example above, your full link would be https://www.travelportland.com/event/12345678910)
- Once approved, this direct link will take you straight to your event’s page.

Tips for Submitting an Event

Setting Your Event Date(s) and Time(s)

In the “Date” section, click “Pick Dates for Your Event.” Choose “Single Time” for one-day events or events with irregular dates. Choose “Daily or Weekly” for events that repeat regularly.

Next, use the “From” and “To” fields to set the start and end times, then click “Add Dates.” Please note that you can repeat this step to add multiple dates and/or times.

Don’t forget to click “Save” when you’re done!

Event Cost

In the “Price from” field, enter the typical adult admission price (you can include more detailed price info in the event description). If your event is free, select the “This event is free of charge” option instead of entering something in “Price from.”

Events at Multiple Locations

In the “Venue” section, enter “Portland” in the “Find a location” field and select “Portland, OR USA.” Then, in the “Additional information” field, note where the event takes place specifically (e.g., “Citywide,” “Multiple Locations”).

Need More Help?

For step-by-step instructions and troubleshooting, check out our detailed Event Submission Help Guide.

System Update — What’s New Since June 2, 2025

On June 2, 2025, we moved to a new events publishing system called Cruncho Events. It replaced our previous system, Localist, for all event submissions. The way events display on our events calendar hasn’t changed — but the way you’ll submit events has changed:

Upcoming events that were submitted prior to June 2, 2025, have been migrated and remain visible on the public-facing calendar.
However, these migrated events cannot be edited through the new system — to make a change to a migrated event, please email calendar@travelportland.com.
Events submitted through the new events publishing system can be edited directly, without reaching out to us. (Note that making edits will send your event back to the submission queue so your edits can be reviewed.)

The new system offers a variety of exciting features we think you’ll find valuable:

Upload multiple photos or add a YouTube video.
Include social media links for Facebook, Instagram or TikTok.
Add contact information so attendees can reach out with questions.

Please note: All data from Localist will be deleted on July 1, 2025; this includes user accounts and details of all past events.

For a detailed walkthrough of the new system, check out our Event Submission Help Guide. For questions or support, don’t hesitate to contact us.

Thank You!

Exciting events are a big part of what makes Portland such a great place to visit — and they couldn’t happen without event organizers like you. Thank you for contributing your event, making our calendar so robust, and helping keep Portland a one-of-a-kind destination!